Poster Submission Guidelines

Posters at the Sustainable AI 2025 Virtual Conference offer a dynamic platform for presenting ongoing research, innovative ideas, or preliminary findings. This is an opportunity to showcase your work visually, engage with a global audience, and contribute to the discussion on AI-driven sustainability.

General Requirements

• Eligibility: Open to students, researchers, professionals, and industry experts worldwide.
• Categories: Submissions should represent ongoing research, preliminary findings, or innovative ideas that contribute to the theme of AI for sustainability.
• Submission Type: Each poster submission must include:
  • A 300-word abstract summarizing your research.
  • A poster design (detailed below).
  • An optional 5-minute video to explain the key elements of the poster (for virtual presentation).

Abstract Submission

• Abstract Length: Maximum 300 words.
• Format: PDF file.
• Content Structure:
  • Title: Clear and descriptive.
  • Authors: Include names, affiliations, and contact information.
  • Introduction: Provide brief context or background for your research.
  • Research Problem: Clearly define the problem or question being addressed.
  • Methods: Summarize the approach or methodology used.
  • Key Findings: Highlight preliminary results or anticipated outcomes (if available).
  • Conclusion: State the potential impact or relevance of your work.
  • Keywords: Include 3–5 keywords relevant to your research.

Poster Design Guidelines

• Poster Dimensions: Create your poster in a 16:9 aspect ratio (landscape orientation).
• Resolution: High-resolution images (PDF, JPEG, or PNG formats) to ensure clarity on digital displays.
• Content Breakdown:
  • Title and Authors: Position the title at the top, prominently displaying author names and affiliations.
  • Introduction: Briefly explain the background or context of your research.
  • Research Problem/Question: Present the key research question or challenge being addressed.
  • Methodology: Use charts, diagrams, or images to clearly explain your methodology.
  • Key Findings: Highlight the most important findings in bullet points or short paragraphs. Visual elements like graphs or tables are encouraged.
  • Conclusion: Provide a summary of the research significance or future directions.
  • References: Include only essential references in a smaller font at the bottom.
  • Acknowledgments: Optional section to recognize contributions or funding sources.

Poster Design Tips

• Simplicity and Readability:
  • Use concise language and avoid text-heavy sections.
  • Utilize clear section headings to guide the viewer through the poster.
  • Ensure a logical flow from introduction to conclusion.
• Visual Elements:
  • Diagrams, charts, and images: Prioritize visuals that enhance understanding and are easy to interpret.
  • High-contrast colors: Use contrasting colors for text and background to ensure readability but avoid overly bright or distracting color schemes.
• Text Size and Layout:
  • Title: 48pt+ for easy readability from a distance.
  • Headings: 36pt+ for section titles.
  • Body Text: 24pt+ for the main content to ensure clarity on screens.
  • Leave adequate white space to prevent the poster from appearing cluttered.
• Engagement:
  • Make your poster visually appealing with a balance of text and visuals.
  • Keep your audience in mind—use terms and explanations that both specialists and non-specialists can easily understand.

Poster Presentation and Submission Process

• Virtual Presentation:
  • Platform: Accepted posters will be presented in the virtual poster hall, where attendees can view posters and interact with presenters during designated Q&A sessions.
• Optional Video Submission:
  • Authors are encouraged to submit a 5-minute pre-recorded video summarizing their research, explaining the visuals, and outlining key takeaways. This video will be displayed alongside the poster.
• Live Q&A:
  • Poster presenters will be required to attend a live virtual session for Q&A with conference participants. This will allow you to engage with attendees and answer questions about your work.
• File Formats:
  • Poster: PDF, JPEG, or PNG format.
  • Video: MP4 format for the optional presentation video.
• Submission: All files must be submitted via the online submission portal by 10th of Jan, 2025.

Evaluation Criteria

• Relevance: The alignment of the poster’s content with the conference theme of AI for environmental sustainability.
• Clarity: The clarity of the research problem, methodology, and findings.
• Innovation: Originality and novelty of the research or ideas presented.
• Visual Appeal: The poster’s design, including its use of visuals and layout to effectively communicate the research.
• Engagement: The ability of the poster to generate interest and provoke discussion during the conference.